2019 - 2020 Meeting Schedule

General Meeting (GM) Schedule:  * See Notes

Date                    Time              Zoom    Location
January 15/20             12:10 pm            N                TBD
February 19/20             5:00 pm            Y    Cowichan B700, Rm380;
                                                                     Nanaimo B250, Rm210
                                                                        Powell River TBD
March 18/20                Cancelled            N                TBD
April 15/20                   Cancelled            Y    Cowichan B700, Rm380;
                                                                         Nanaimo TBD
                                                                        Powell River TBD
May 20/20                   12:00 pm              Y     All campuses via Zoom
​June 17/20                   5:00 pm               Y    Cowichan B700, Rm380;
                                                                         Nanaimo TBD
                                                                        Powell River TBD
         
July                    No General Meeting
August               No General Meeting
September 16         noon                             Y   All campuses via Zoom
October 21         430 - 630 pm                     Y   All campuses via Zoom
November 18         noon                               Y   All campuses via Zoom
December 9         430 - 630 pm                    Y   All campuses via Zoom
NOTES:  * There will be changes because of COVID-19 situation.

​Lunch GMs
  • Bring your lunch to all noon meetings - we will be!
  • 12:10-12:20pm - a learning session is provided by a committee representative (starting Nov. 2019)
  • 12:20-12:50pm - regular business (all committee reports submitted electronically and attached to the minutes)
5pm (evening) GMs - Full Business Meetings
  • Video Conferencing through "Zoom Room" is provided between the Cowichan, Nanaimo and Powell River campuses
  • Dinner is provided (organized by campus reps). In Nanaimo, dinner is cooked and served by our Food Services members!
Socials
  • Socials are planned and scheduled by campus reps
  • Nanaimo - a Summer Social is held before/after the June GM
  • Nanaimo/Cowichan - a Holiday Social is held in Nanaimo after the AGM
NOTICES for Upcoming Meetings
The following are notices for the May 2020 General Meeting:

Notices of Motion:
  • To donate $1,500 to the United Way (Powell River and Central & Northern Vancouver Island)
  • To donate $5,000 to the United Steelworkers, Local 1-1937
  • To redesign the CUPE Local 1858 logo
 
Notices of By-Elections:
  • 2nd Vice President - term ending December 2021

Note: the deadline for submitting business items for a GM is 4pm on the 1st Monday of the month of the meeting. Exceptions to the deadline are made only by approval of the Executive.

Membership Meetings - Dates to Note
General Meetings (GM) are held each month during the academic year (September - June) with no meetings being held in July or August.

Throughout the year, there are important meetings to note:
  • April GM -  President's Activity Report (December - March) - An activity report is presented to membership three times per year. It is sent out via email in advance of the GM and members are welcome to bring questions to the meeting.
  • June GM - Committee Elections - Members are elected to act as representatives on the Local's standing and general committees, joint VIU-CUPE committees, and affiliated labour committees/councils.
    • Annual Trustees' Audit Report - The Trustees present their completed Audit from the previous fiscal year.
    • ​Bargaining Team Elections (as appropriate) - The year before the end of a Collective Agreement term, members elect representatives to act as their Bargaining Team in the next round of negotiations.
  • September GM - President's Activity Report (April - July) - An activity report is presented to membership three times per year. It is sent out via email in advance of the GM and members are welcome to bring questions to the meeting.
  • October GM - Annual Budget - At this meeting, a proposed budget is presented for the next fiscal year (Jan-Dec). The budget is debated and members vote on whether or not they approve the budget.
  • November GM - Mid-Year Trustees' Audit Report - The Trustees present their 6-month Audit for the current fiscal year.
  • December AGM - Executive & Trustee Elections - Members elect their Union Officers who will work to fulfill the Local's legal responsibilities as a trade union, and to complete the other work required to function as an organization.
    • ​CUPE Cares Service Awards - Annually, members nominate their colleagues for service awards from the Local. Awards are available for professionalism, community service and service to the union. Check out the "CUPE - Caring for Community" section under the "Our Union" tab above for more info.
    • President's Activity Report (August - November) - An activity report is presented to membership three times per year. It is sent out via email in advance of the AGM and members are welcome to bring questions to the meeting.

By-Elections
When a committee or elected officer position becomes vacant, a by-election is held at the next possible GM to fill that position.