2019 - 2020 Meeting Schedule

General Meeting (GM) Schedule:

Date                    Time              Zoom    Location
September 11/19        12:10 pm               N           Nanaimo, B356/R109
October 23/19              5:00 pm                 Y                TBD
November 20/19         12:10 pm                N                TBD
December 11/19           5:00 pm               TBD             AGM & Holiday                                                                                  Social - Royal Arbutus Rm 
January 15/20             12:10 pm                N                TBD
February 19/20             5:00 pm                Y                 TBD
March 18/20                12:10 pm                N                TBD
April 15/20                    5:00 pm                Y                 TBD
May 20/20                   12:10 pm                N                TBD
​June 17/20                   5:00 pm                 Y                TBD and Summer Social
July                    No General Meeting
August               No General Meeting
NOTES:
Lunch GMs
  • Bring your lunch to all noon meetings - we will be!
  • 12:10-12:20pm - a learning session is provided by a committee representative (starting Nov. 2019)
  • 12:20-12:50pm - regular business (all committee reports submitted electronically and attached to the minutes)
5pm (evening) GMs - Full Business Meetings
  • Video Conferencing through "Zoom Room" is provided between the Cowichan, Nanaimo and Powell River campuses
  • Dinner is provided (organized by campus reps). In Nanaimo, dinner is cooked and served by our Food Services members!
Socials
  • Socials are planned and scheduled by campus reps
  • Nanaimo - a Summer Social is held before/after the June GM
  • Nanaimo/Cowichan - a Holiday Social is held in Nanaimo after the AGM
NOTICES for Upcoming Meetings
The following are notices for the September 2019 General Meeting:

Notices of Motion:
  • To donate $500 to the Doctors Ralph and Suzanne Nilson Legacy Fund in recognition of Ralph’s retirement and the membership’s appreciation of his service to the institution.
  • To change the Local’s name on our certification through the BC Labour Relations Board to read “Canadian Union of Public Employees, Local 1858 (Vancouver Island University Staff)”
 
Notices of By-Elections:
  • By-election: Joint Job Evaluation Committee – four (4) 3-year terms ending June 2021
  • By-election: Joint Job Evaluation Committee – one (1) 3-year term ending June 2022
  • By-election: Vancouver Island District Council (VIDC) – two (2) 2-year terms ending June 2020
  • By-election: Nanaimo, Duncan & District Labour Council (NDDLC) – two (2) 2-year terms ending June 2020

Note: the deadline for submitting business items for a GM is 4pm on the 1st Monday of the month of the meeting. Exceptions to the deadline are made only by approval of the Executive.
Membership Meetings - Dates to Note
General Meetings (GM) are held each month during the academic year (September - June) with no meetings being held in July or August.

Throughout the year, there are important meetings to note:
  • April GM -  President's Activity Report (December - March) - An activity report is presented to membership three times per year. It is sent out via email in advance of the GM and members are welcome to bring questions to the meeting.
  • June GM - Committee Elections - Members are elected to act as representatives on the Local's standing and general committees, joint VIU-CUPE committees, and affiliated labour committees/councils.
    • Annual Trustees' Audit Report - The Trustees present their completed Audit from the previous fiscal year.
    • ​Bargaining Team Elections (as appropriate) - The year before the end of a Collective Agreement term, members elect representatives to act as their Bargaining Team in the next round of negotiations.
  • September GM - President's Activity Report (April - July) - An activity report is presented to membership three times per year. It is sent out via email in advance of the GM and members are welcome to bring questions to the meeting.
  • October GM - Annual Budget - At this meeting, a proposed budget is presented for the next fiscal year (Jan-Dec). The budget is debated and members vote on whether or not they approve the budget.
  • November GM - Mid-Year Trustees' Audit Report - The Trustees present their 6-month Audit for the current fiscal year.
  • December AGM - Executive & Trustee Elections - Members elect their Union Officers who will work to fulfill the Local's legal responsibilities as a trade union, and to complete the other work required to function as an organization.
    • ​CUPE Cares Service Awards - Annually, members nominate their colleagues for service awards from the Local. Awards are available for professionalism, community service and service to the union. Check out the "CUPE - Caring for Community" section under the "Our Union" tab above for more info.
    • President's Activity Report (August - November) - An activity report is presented to membership three times per year. It is sent out via email in advance of the AGM and members are welcome to bring questions to the meeting.

By-Elections
When a committee or elected officer position becomes vacant, a by-election is held at the next possible GM to fill that position.