2019 - 2020 Meeting Schedule

General Meeting (GM) Schedule:

Date                    Time              Zoom    Location
September 11/19        12:10 pm               N           Nanaimo, B356/R109
October 23/19              5:00 pm                 Y                TBD
November 20/19          5:00 pm              Y     Cow B700/R380;  Nan
                                                                         B250/R120; PR B610/R108
December 11/19           5:00 pm              Y     Cowichan B700, Rm380;
                                                                         Nanaimo B300, Rm401
                                                                     Powell River, B610, Rm 108
     Note: Nanaimo - Holiday Social (Royal Arbutus Room) will follow AGM
January 15/20             12:10 pm                N                TBD
February 19/20             5:00 pm                Y    Cowichan B700, Rm380;
                                                                         Nanaimo TBD
                                                                        Powell River TBD
March 18/20                12:10 pm                N                TBD
April 15/20                    5:00 pm                Y    Cowichan B700, Rm380;
                                                                         Nanaimo TBD
                                                                        Powell River TBD
May 20/20                   12:10 pm                N                TBD
​June 17/20                   5:00 pm                 Y    Cowichan B700, Rm380;
                                                                         Nanaimo TBD
                                                                        Powell River TBD
         Note: Nanaimo - Summer Social will follow June GM
July                    No General Meeting
August               No General Meeting
NOTES:
Lunch GMs
  • Bring your lunch to all noon meetings - we will be!
  • 12:10-12:20pm - a learning session is provided by a committee representative (starting Nov. 2019)
  • 12:20-12:50pm - regular business (all committee reports submitted electronically and attached to the minutes)
5pm (evening) GMs - Full Business Meetings
  • Video Conferencing through "Zoom Room" is provided between the Cowichan, Nanaimo and Powell River campuses
  • Dinner is provided (organized by campus reps). In Nanaimo, dinner is cooked and served by our Food Services members!
Socials
  • Socials are planned and scheduled by campus reps
  • Nanaimo - a Summer Social is held before/after the June GM
  • Nanaimo/Cowichan - a Holiday Social is held in Nanaimo after the AGM
NOTICES for Upcoming Meetings
The following are notices for the January 2020 General Meeting:

Notices of Motion:
  • TBA
 
Notices of By-Elections:
  • TBA

Note: the deadline for submitting business items for a GM is 4pm on the 1st Monday of the month of the meeting. Exceptions to the deadline are made only by approval of the Executive.

The following are notices for the December 2019 Annual General Meeting:
  • President - One (1) position, 2-year term ending December 2021
  • 2nd Vice President - One (1) position, 2-year term ending December 2021
  • Deputy Chief - One (1) position, 2-year term ending December 2021
  • Recording Secretary - One (1) position, 2-year term ending December 2021
  • Trustee - One (1) position, 3-year term ending December 2022
  • By-election - Membership Secretary - One (1) position, term ending December 2020
  • By-election - Trustee - One (1) position, term ending December 2020
Nominations may be sent to Bernie Heise.
Membership Meetings - Dates to Note
General Meetings (GM) are held each month during the academic year (September - June) with no meetings being held in July or August.

Throughout the year, there are important meetings to note:
  • April GM -  President's Activity Report (December - March) - An activity report is presented to membership three times per year. It is sent out via email in advance of the GM and members are welcome to bring questions to the meeting.
  • June GM - Committee Elections - Members are elected to act as representatives on the Local's standing and general committees, joint VIU-CUPE committees, and affiliated labour committees/councils.
    • Annual Trustees' Audit Report - The Trustees present their completed Audit from the previous fiscal year.
    • ​Bargaining Team Elections (as appropriate) - The year before the end of a Collective Agreement term, members elect representatives to act as their Bargaining Team in the next round of negotiations.
  • September GM - President's Activity Report (April - July) - An activity report is presented to membership three times per year. It is sent out via email in advance of the GM and members are welcome to bring questions to the meeting.
  • October GM - Annual Budget - At this meeting, a proposed budget is presented for the next fiscal year (Jan-Dec). The budget is debated and members vote on whether or not they approve the budget.
  • November GM - Mid-Year Trustees' Audit Report - The Trustees present their 6-month Audit for the current fiscal year.
  • December AGM - Executive & Trustee Elections - Members elect their Union Officers who will work to fulfill the Local's legal responsibilities as a trade union, and to complete the other work required to function as an organization.
    • ​CUPE Cares Service Awards - Annually, members nominate their colleagues for service awards from the Local. Awards are available for professionalism, community service and service to the union. Check out the "CUPE - Caring for Community" section under the "Our Union" tab above for more info.
    • President's Activity Report (August - November) - An activity report is presented to membership three times per year. It is sent out via email in advance of the AGM and members are welcome to bring questions to the meeting.

By-Elections
When a committee or elected officer position becomes vacant, a by-election is held at the next possible GM to fill that position.